How we use your information to provide you with healthcare
This practice keeps medical records confidential and complies with the General Data
Article 6, e) processing is necessary for the performance of a task carried out in
the public interest or in the exercise of official authority vested in the controller;”
Article 9, (h) processing is necessary for the purposes of preventive or occupational
medicine, for the assessment of the working capacity of the employee, medical diagnosis,
the provision of health or social care or treatment or the management of health or
social care system.
Karis Medical Centre is the “Data Controller” of the information we hold for our
Every member of staff who works for an NHS organisation has a legal obligation to
keep information about you confidential.
The Practice Data Protection Officer for Karis Medical Centre is Umar Sabat from
SDS MyHealthcare. He can be contacted on email@example.com
If you have any queries regarding data protection, please address them to the Practice.
We hold your medical record so that we can provide you with safe care and treatment.
We will also use your information so that this practice can check and review the
quality of the care we provide. This helps us to improve our services to you.
We will share relevant information from your medical record with other health or
social care staff or organisations when they provide you with care. For example,
your GP will share information when they refer you to a specialist in a hospital.
Or your GP will send details about your prescription to your chosen pharmacy.
Healthcare staff working in A&E, inpatients, outpatients, and out of hours care will
also have access to your information. For example, it is important that staff who
are treating you in an emergency know if you have any allergic reactions and what
medications you take. This will involve the use of:
Identifying patients who might be at risk of certain diseases
Health Risk Screening or Risk Stratification is a process that helps your GP to determine
whether you are at risk of an unplanned admission or deterioration in health. By
using selected information such as age, gender, NHS number, diagnosis, existing long
term condition(s), medication history, patterns of hospital attendances, admissions
and periods of access to community care your GP will be able to judge if you are
likely to need more support and care from time to time, or if the right services
are in place to support the local population’s needs.
To summarise Risk Stratification is used in the NHS to:
Help decide if a patient is at a greater risk of suffering from a particular condition;
Prevent an emergency admission;
Identify if a patient needs medical help to prevent a health condition from getting
Review and amend provision of current health and social care services.
Your GP will use computer based algorithms or calculations to identify their registered
patients who are at most risk, with support from the local Commissioning Support
Unit and/or a third party accredited Risk Stratification provider. The risk stratification
contracts are in accordance with the current Section 251 Agreement. Neither the CSU
nor your local CCG will at any time have access to your personal or confidential
data. They will only act on behalf of your GP to organise the risk stratification
service with appropriate contractual technical and security measures in place.
Sometimes we need to share information so that other people, including healthcare
staff, children or others with safeguarding needs, are protected from risk of harm.
These circumstances are rare.
We do not need your consent or agreement to do this.
Please contact the Practice if you require any further information.
Karis Medical Centre shares information from medical records:
to support medical research when the law allows us to do so, for example to learn
more about why people get ill and what treatments might work best;
we will also use your medical records to carry out research within the practice.
This is important because:
the use of information from GP medical records is very useful in developing new treatments
medical researchers use information from medical records to help answer important
questions about illnesses and disease so that improvements can be made to the care
and treatment patients receive.
We share information with the medical research organisations with your explicit consent
or when the law allows
You have the right to object to your identifiable information being used or shared
for medical research purposes. Please speak to the practice if you wish to object
Checking the quality of care - national clinical audits
Karis Medical Centre contributes to national clinical audits so that healthcare can
be checked and reviewed.
Information from medical records can help doctors and other healthcare workers measure
and check the quality of care which is provided to you.
The results of the checks or audits can show where hospitals are doing well and where
they need to improve.
The results of the checks or audits are used to recommend improvements to patient
Data are sent to NHS Digital, a national body with legal responsibilities to collect
The data will include information about you, such as your NHS Number and date of
birth and information about your health which is recorded in coded form - for example
the code for diabetes or high blood pressure.
We will only share your information for national clinical audits or checking purposes
when the law allows.
For more information about national clinical audits see the Healthcare Quality Improvements
Partnership website: https://www.hqip.org.uk/ or phone 020 7997 7370.
You have the right to object to your identifiable information being shared for national
clinical audits. Please contact the practice if you wish to object.
How your information is shared so that this practice can meet legal requirements
The law requires Karis Medical Centre to share information from your medical records
in certain circumstances. Information is shared so that the NHS or Public Health
England can, for example:
plan and manage services;
check that the care being provided is safe;
prevent infectious diseases from spreading.
We will share information with NHS Digital, the Care Quality Commission and local
health protection team (or Public Health England) when the law requires us to do
so. Please see below for more information.
We must also share your information if a court of law orders us to do so.
NHS Digital is a national body which has legal responsibilities to collect information
about health and social care services.
It collects information from across the NHS in England and provides reports on how
the NHS is performing. These reports help to plan and improve services to patients.
This practice must comply with the law and will send data to NHS Digital, for example,
when it is told to do so by the Secretary of State for Health or NHS England under
the Health and Social Care Act 2012.